Bruinbuy (PO, LVO, Blanket Agreements, etc)
BruinBuy is a web-based program that facilitates shopping for office and laboratory materials. In order to submit an order request, please complete and have the blue ordering form (link) authorized prior to submission to the Financial Manager. The form must include instruction to the fund manager regarding which source of funds to use and a brief description/justification.
For purposes of obtaining materials where the vendor does not accept purchase orders or the time delay is unacceptable. To make an order request via P-card, please complete and have the blue ordering form (link) authorized prior to submission to the Financial Manage. Be sure to provide receipts or invoices after purchase is made. Travel and dining out are not permitted on this card, as are other controlled commodities. For more information, see your fund manager.
Use of personal funds for the procurement of goods and services is highly discouraged. Not all purchased items are eligible so please verify with a fund manager whether you may be reimbursed for particular goods. A yellow reimbursement form (link) must be completely filled out and receipts, proof of payment, and justification provided. Non-employee reimbursement should have receipts taped to a full sheet of paper and attached to a hard copy of the form. Reimbursement generally takes a minimum of two weeks to be processed by Accounts Payable.
Official travel must be authorized and must follow University travel regulations. All expenses must be itemized and documented with receipts within ten days of return. Transportation tickets charged more than 30 days in advance of a trip may be reimbursed prior to the actual trip date. To submit a travel reimbursement request, please complete the pink reimbursement form (link) and provide all documents to the Financial Manager. For more information on what is reimbursable, please see: https://www.travel.ucla.edu/policy-resources/reimbursement-allowances-mileage-meals
Sales & Service Units
61825 – Biology Storeroom: Dry Ice, Liquid Nitrogen, Lab coats, etc.
61826 – Facility Rentals: Hershey Hall, Terasaki Life Sciences Building, La Kretz Garden Pavilion
61822 – Electrical and Visual Arts Shop: Electrical/mechanical repair services and poster printing