Building and Ops guide

Building, Space, and Facilities Issues

 

Animal Care

See VIVARIUM in this section.

Building And Facilities Repairs

Report building and facilities related problems to one of the following:

• Humberto Barba, LS 2108 (hbarba@lifesci.ucla.edu, 310-825-4179)
• Cyndie Kelly in LS 2110 (ckelly@lifesci.ucla.edu, 310-825-6770)
• Ken Sais, LS 2205 (kens@lifesci.ucla.edu, 310-825-6593)

Evenings and weekends/holidays: contact the Facilities Trouble Desk at 310-825-9236.

Conference Rooms

Life Science 2320 and 2328 – Contact Grace Angus, LS 2312 (gracea@lifesci.ucla.edu, 310-825-4373) for reservations. 2320 and 2328 used as a single room will hold theater style seating of approximately 72 seats or approximately 28 seats with tables. LS 2320 and 2328 used separately each seat approximately 15 with tables. Life Science 3823 and Botany 328 – Contact Lisa Darby, LS 2311 (lisad@lifesci.ucla.edu, 310-825-1268) for reservations. LS 3823 seats approximately 10 with tables. Botany 328 seats approximately 24 with tables. LSSA conference rooms are to be used only for committee meetings, faculty meetings, lab meetings, colloquia, orals, makeup exams. They cannot be used for regularly scheduled classes or review sessions between 9 AM and 5 PM, with the exception of Botany 328 which can be used for scheduled classes. Please leave these rooms clean and orderly, turn out lights and be sure all doors are locked when you leave.

Copying

Three black and white copiers are located in LS 2224 and are available to our department’s faculty, staff, instructors and teaching assistants who are authorized to make copies. PIN numbers for instructional copying are issued to instructors and teaching assistants by Lisa Darby in LS 2311. Instructional PINs are issued for the current quarter only. PIN numbers for all other non-instructional copying are assigned by the Storeroom personnel in LS 2204. There is no charge for instructional copying, but the PIN is required to allow us to control the usage of the machines; they are not available to the general public. We ask that copying be for university business only and not for personal use. There is one black and white copier and one color copier located in the storeroom, LS 2204. For these copiers you can leave your originals with Ester Namdar, and she will produce the copies, collate and staple them. You must have an authorized PIN. There is no charge for this service, except for color copies, for which there is a $.0.25 charge per copy.

Custodial Services

Custodians provide the basic service of sweeping, emptying trash cans, and cleaning restrooms and public spaces. This service is provided only on rooms where they have keyed access. They do not provide custodial services to offices or labs that are keyed off the building master. For off-master rooms you can leave your trash cans in the hall and they will empty them, or if you’re around during the evenings you can request their services while the custodians are there. Stripping and waxing of floors or carpet cleaning is a paid service that requires a work order with a recharge number.

Drosophila Media Facility

The Drosophila Media Facility is located in Life Sciences 4912. For information, contact Robert Taylor at 310-825-6476 or Fly@lifesci.ucla.edu . The Drosophila Media facility is currently making media five days a week. Orders should be placed 24 hours in advance. Indicate the name of the PI, person placing the order, recharge ID number, and number of trays being requested. Rates at time of resource guide publication are supplied below for your convenience, but please refer to LSSA Building Intranet for current rates.

 

Drosophila Media Rates

Correct rates as of 07-01-11

Tray of bottles $16.36
Tray of narrow vials $20.90
Tray of wide vials $25.11

Both bottles and vials are stoppered with Flugs (Genesee brand) to control mites. Media can be provided in client-supplied containers by special arrangement. Clients are responsible for picking up fresh media and returning used media to media facility. New clients outside Life Sciences must provide a completed form P-39 Recharge Order Request; Life Sciences clients need a valid recharge ID number. Clients’ usage is computed and charges are submitted at the end of each calendar month.

Electron Microscopy

A Hitachi scanning electron microscope is available for scheduled use and is located in Life Sciences room 2366. Magnification is 20-200,000X (65 steps), full frame TV scan, EMITECH Sputter Coater, PCI Image Capture Board installed in a Dell P133 computer with a Jazz drive installed. The use of the Scanning Electron Microscope (SEM) is under the supervision of Drs. Gerald Call and John Olson in LS 2366. If you are a first-time user, please contact either of them (gcall@ucla.edu or jmolson@mednet.ucla.edu or 310-267-5679) to set up a training session. Training on the SEM takes about 1-2 hours, depending on your sample. There is a written protocol for the N-SEM technique, which can also be adapted for regular SEM procedures, and which you can follow during your training and subsequent uses. After you are adequately trained on the SEM, the use of the SEM is on a first-come, first-serve basis. If you want to reserve it, you can come in and leave a note on the machine informing other users of when you will be using it; typically, we do not have much conflict for its use. Please note that there is no SEM technician operating the microscope in this facility. The user is trained and is responsible for properly and carefully using the SEM. The use of the SEM is charged on an hourly basis, with the hourly amount changing depending on the operating cost of the machine for each year. Currently the hourly rate is approximately $.40. You will be contacted by a member of the financial office responsible for the billing for your recharge ID.

Fedex

To set up and use an account, see the staff in the Storeroom (LS 2204).

FAX

There are two fax machines located in the mailroom in LS 2301. Fax numbers are 310-206-3987 and 310-206-9184. Please record the phone number you are faxing to, for our record keeping. These fax machines should be only utilized for departmental business, sending and receiving. Personal faxes will not be distributed to the mailboxes.

Illustrations – Graphics:

The LSSA Illustration Office is your resource for vector based illustrations, digital imaging, and photographic services. We offer output of large posters and poster titles in sizes up to 42 inches by any length ($.12 per linear foot). Windows and Macintosh files are supported, including PowerPoint, InDesign, PageMaker, Publisher, and PhotoShop. Our office can create original charts, diagrams, graphs, tables, anatomical drawings and illustrations from your roughs. High quality portraits for faculty, graduate students, and staff can be requested. We can also provide image manipulation services such as cropping, scaling, compositing, labeling, retouching, restoring, and applying special effects.

Equipment:

• Xerox Phaser 8400 (Solid Ink Printer – Color)
• Epson 2200 (Photo Ink jet)
• HP 800PS (Large format poster printer)
• Epson Pro 9880 (Large format poster printer)
• 2 Intel iMac running Windows XP or Mac OS X
• 2 iMac G5 – OSX (Tiger)
• 2 Scanners

Forms of payment:

• Cash, check or a Recharge Order Request (ROR)

Rates:

• HP 800PS: per linear foot
• Epson Color Laser:
  • User Paper: .00
  • Glossy: .25
  • Premium: .50
• Xerox Phaser 8400: .25 per print

Rates effective 6/1/09:

• Poster: per linear foot
• Epson Color Laser:
  • User Paper: .75 (recharge) | .31 (non-recharge)
  • Premium: .50 (recharge) | .85 (non-recharge)

Contact:

Keys

See the staff in the Storeroom in LS 2204 to obtain building keys. You will need to complete a key checkout form which will require signature authorization by the faculty member or your supervisor in order to obtain a key for a particular room or building entrance. A $.10 deposit is imposed for each key issued to students and grant-related personnel. There is a $.5 charge per lost key for all personnel for non-Medco keys and a $.10 for lost Medco keys. Instructional keys for classrooms are issued on a quarter-by-quarter basis. All keys should be returned if you are no longer required or authorized to have a particular key. See also SECURITY below.

Mail/Mailboxes

Mail is received and distributed in LS 2301. There is no charge for on-campus mail — include campus mail code, 160606, in return address. All off-campus mail requires a recharge number or prepaid postage. Faculty should use their extramural or Academic Senate Grant ID’s on research-related mail. The mailboxes are for UCLA business only and should not be used for sending personal mail.

Plant Growth Center

The Plant Growth Center (PGC) is a state-of-the-art greenhouse center, which has 6 research greenhouses and 1 educational greenhouse. The PGC also houses 12 plant growth chambers located in the basement of the building. PGC operational questions can be addressed to Weimin Deng in the PGC (wdeng@lifesci.ucla.edu, 310-825-4687). Request for greenhouse bench space can be addressed to Ken Sais, LS 2205 (kens@lifesci.ucla.edu, 310-825-6593) or Dr. Chentao Lin, (clin@mcdb.ucla.edu, 310-206-9576), chair of the PGC committee. Entry to the PGC requires faculty authorization, and only persons growing plants in the greenhouses or chambers are authorized to enter. To obtain authorization, possession of a UCLA Bruin Card is required. For authorization, see Cyndie Kelly in LS 2110 (ckelly@lifesci.ucla.edu, 310-825-6770) or Ken Sais.

Security

All of the buildings are locked down in the evenings, weekends and holidays. If there is an event or class scheduled during off-hours, then the building is unlocked until that event or class has ended. If you have concerns about your rooms being accessible by Facilities (who have master keys), then for a re-keying charge your rooms can be re-keyed to an off-master Medico key. Facilities workers do not have Medico master keys, and rooms re-keyed to a Medico key will no longer receive custodial services. Also, if there is a real emergency and emergency personnel must get into your room and no one is around to unlock the door, they will break into the room. Emergencies take precedence over an individual desire for security. Contact Cyndie Kelly in LS 2110 (ckelly@lifesci.ucla.edu) about submitting an order to have your room(s) re-keyed off master for additional security, if you feel that it is necessary.

Shops (Machine And Electronics)

The Life Science Machine Shop and Electronics Shop often work in tandem because the skills of each discipline are often needed for a project. Most of their work can be divided into two categories:

1. 1. Diagnostics and repairs: computer hardware problems, printers, most lab equipment such as centrifuges, peristaltic pumps, mechanical microscope problems, light sources, camera equipment, pipettes, repair of most gel apparatus, water baths, shakers and rotators. Just about any piece of electronic equipment can be checked for malfunctions.

 

1. Design and fabricating: radiation shields and waste boxes built to your size requirements, custom designed lab equipment made to your specifications, microscope stage apparatus, power supply boxes with speed control as needed, various cabling and connectors, and other custom electronic devices. They also build Lucite water tanks for marine life applications. The shop has a supply of plastic and metal that they can provide for your needs.

Rates: /hour

Rates effective 6/1/2009: /hour.

Machine Shop: contact Rick Klufas, LS A335, 310-825-3184,
rickk@lifesci.ucla.edu

Electronics Shop: contact John Milligan, LS A339, 310-825-4279,
eshop@lifesci.ucla.edu

Smoking

All campus buildings are nonsmoking buildings. Smoking is not allowed in private offices or public areas of the building. Smoking is not permitted within 20 feet of a main exit or entrance or operable windows of a University-owned, occupied or leased building.

Space Issues

Academic and instructional space allocations are made by the chairs of the departments in consultation with the Dean. Administrative space is allocated by the Executive Officers in consultation with the Dean.

Storeroom – Receiving And Delivery

The Storeroom (LS 2204, 310-825-3598) stocks frequently used supplies and materials. If you have a particular item (especially research materials that would benefit more than one user) which you would like to have the storeroom stock, let the Storeroom staff know and they will review the request. The storeroom personnel also perform all of the receiving and delivery of items ordered for research, instructional and administrative purposes, and assist in the moving of furniture and lab equipment.

Telephones

All telephones on campus are connected and billed via the Campus Telecommunications Services department. The LSSA departments pay for the basic connection charges for one or two lines per faculty member. Instruments must be purchased by the user, either from CTS or from another vendor. Each department also gives an allowance to its faculty to cover calling charges (greater Los Angeles ZUM units, long distance charges, additional phones, etc.); amounts that exceed this limit each month will be recharged to grants or discretionary funds, or reimbursed from your personal funds (see your fund manager for further details).

Telephone services such as connection of new lines, disconnect or relocation of phones may be ordered by contacting Humberto Barba at 310-825-4179, LS 2108.

For on-campus dialing, use only the last five digits of the campus phone number. For example, 310-825-1111, dial 5111. To dial outside numbers, dial 8 first.

UCLA phone numbers use the 310 area code, and the following prefixes: 206, 267, 312, 319, 441, 794, 825 & 983. Information regarding UCLA’s telephone systems can be viewed at http://www.cts.ucla.edu then click on the Phone and Voice Services link on the left menu bar. See also VOICEMAIL.

Telephone Directory

See DIRECTORY

Telephone Repair For Campus Phones

From campus, dial 114. From off campus or cell phones, dial 310-206-0008. To speed service, please have the following information ready: telephone number with trouble, building and room number, name, location, and telephone number of contact person, station letter or ICL number if available, and type of equipment (single-line/multi-line, model name, console/auto attendant).

Vivarium

The Life Science Vivarium primarily serves faculty affiliated with the Division of Life Sciences. The Vivarium personnel work with faculty members to insure all animals are housed in the appropriate environment conditions for their particular research needs. For further information contact the Vivarium Manager at 310-206-3355. Established users of the Vivarium should see their fund manager to order animals.

The Life Sciences Vivarium operates under the guidelines established by the Chancellor’s Animal Research Committee (ARC) http://www.oprs.ucla.edu/animal. The ARC is charged with the responsibility to oversee the entire animal care and use program at UCLA. The Life Science Vivarium is fully accredited by the American Association for Accreditation of Laboratory Animal Care (AAALAC) http://www.aaalac.org/ .

For further information on the use and care of animals go to the Division of Laboratory Animal Medicine (DLAM) website at http://www.dlam.ucla.edu/

Voicemail

Voicemail via the Campus Telephone Systems is $.6.00/month and must be covered under the faculty member’s basic telephone allowance or recharged to non-grant funds.

Information regarding UCLA’s telephone systems can be viewed at http://www.cts.ucla.edu then click on the Phone and Voice Services link on the left menu bar.

Voicemail service may be ordered by contacting Humberto Barba at 310-825-4179, LS 2108.

Campus Escort Service

Community Service Officers (CSO) are available for a walking escort free of charge to students, faculty, staff, or visitors 365 days a year from dusk until 1:00 am. The escort services are provided between campus buildings, local living areas, or Westwood Village within the approximate boundaries of Sunset Boulevard to the north, Hilgard to the east, Wilshire to the south, and Veteran to the west. Dial 310-794-WALK to request an escort. Please allow fifteen to twenty minutes for your escort to arrive.

Campus Evening Van Service

The Evening Van Service provides a safe means of transportation around campus during evening hours. The vans provide transportation between campus buildings, on-campus housing, and nearby residential areas. The service is free for UCLA students, employees and visitors. For added safety, the vans are driven by Community Service Officers who carry two-way radios, providing a direct link to the UCLA Police Department. For a map of the Evening Van routes go to http://www.ucpd.ucla.edu/ucpd/CSOroute.pdf . Evening Vans reach every stop approximately every 20 minutes. The service is available Fall, Winter, and Spring Quarters, and the hours of operation are Monday through Thursday from 6 PM until 11 PM. For more information, please call 310-825-9800, or if on campus dial 5-9800.

Earthquake Safety

Earthquake safety instructions are available at: www.ehs.ucla.edu and select Emergency Management, then Earthquake

DUCK, COVER AND HOLD.

Indoors: Take cover immediately. Duck under a desk, table, between lecture hall seats or go into a hallway. After the shaking stops cautiously and safely evacuate the building. Do not use the elevators.

Outdoors: Move to an open area. Stay away from buildings, walls, trees and power lines.

In a car: Stay inside the vehicle. Slow down and stop carefully, away from bridges and overpasses.

Remember: Do not panic or run for building exits. Tell others around you to take cover. Stay under cover until the shaking stops. Be alert for aftershocks. Stay out of damaged buildings. Never enter a building or parking structure until emergency personnel have examined it for safety. Call 911 for life threatening emergencies only.

Be Prepared: It’s important in a research lab where there are glassware, chemicals and large equipment within the lab that you identify a safe place in each room.

• Under the lab bench at the knee spaces
• Under sturdy furniture such as a heavy desk or table
• Against an inside wall
• Away from where glass and chemicals can shatter, or where bookcases or other heavy equipment could fall over

Plan Ahead: Fasten shelves securely to walls; place large or heavy objects on lower shelves. Store breakable items such as bottled chemicals, foods, and glass in low closed cabinets with latches. Hang heavy items such as pictures and mirrors away from desks, chairs, and anywhere people sit. Have disaster supplies on hand.

Emergencies

Police, Fire, Ambulance, Hazmat spills: dial 911 from any campus phone to contact the UCLA police. From a cell phone call 310-825-1491 for the UCLA police or 911 for Los Angeles 911. When making an emergency call it is important that you try to remain calm and speak clearly so that the operator understands what you are saying. Give your name, location and phone number, describe what happened, and do not hang up until asked to do so.

• Dial 911 from any campus phone to contact the UCLA police
• The UCLA Police Department’s campus phone number is 51491 (310-825-1491).
• Dial (800) 900-UCLA for recorded campus emergency information.
• On-Campus emergency radio broadcast: tune in to AM 810.

 

Evacuation

If it becomes necessary for any reason to evacuate the building, depending on which building you are currently in will determine your evacuation area, see the map below.

Life Sciences – BSRB/OHRC – Boyer Hall – LaKretz Hall – Young Hall South = Area 5 or Area 6
Botany – Plant Growth Center = Area 6
Warren Hall = Area 7

 

Fire

If you discover a fire:

• Remove anyone in the immediate area and close all doors as you leave.
• Activate the nearest fire alarm pull station to evacuate the building and to notify the Fire Department.
• From a campus phone call 911 for UCLA police; they will send the fire department. From a cell phone call 310-825-1491 for the UCLA police or 911 for the Los Angeles 911 operator.
• Tell them where the fire is and give them any other information they ask for. They will dispatch the Fire Department.
• Attempt to extinguish the fire only if it is safe to do so.
• If there is smoke, stay low. Crawl to the nearest exit if need be. Use stairways, NOT elevators!
• Before opening any door, feel it near the top. If it is hot, do not open it. Use another exit. If you become trapped, call UCLA emergency number 911 and tell them your exact location and your situation. Place a blanket or similar article along the bottom of the door to keep smoke out. If possible, wet the material first.
• If the door is not hot, open it cautiously. Stand behind the door and be prepared to close it quickly if there is excessive smoke. Leave the area by the nearest stairway that is clear of smoke. Assemble outside in a pre-designated area.
• Do not re-enter the building until notified to do so by the Fire Department.

 

First Aid

Supplies for minor cuts are kept in the Storeroom in LS 2204. If injured, employees should obtain an Employee Referral Slip for Industrial Injury from the Personnel Office in LS 2312. UCLA Occupational Health Facility is located at 67-120 CHS, conveniently located adjacent to the “O” elevators on the 6th floor. Their phone number is (310) 825-6771.

Students not employed by LSSA or the departments must go to the Student Health and Wellness Center in the Arthur Ashe Center (near Ackerman Union).

Hazardous Materials Spills

Call 911 if you feel the spill is an emergency, or if using a cell phone, call 310-825-1491.

• If the spill is not an emergency but requires assistance and is during normal business hours (8 a.m. – 5 p.m.), call Environment Health and Safety (EH&S) at 310-825-5689. EH&S maintains a well-trained Haz Mat Team who can handle spills of almost any size or complexity.
• If you feel comfortable and have been trained in spill cleanup, and if it is a small spill (usually less than a liter of material), you can proceed to clean up the spill yourself or with the assistance of another person.
• Determining if an item is “hazardous waste” can be difficult. The best policy is to assume all chemicals must be managed as hazardous waste and can only be disposed of through the EH&S Chemical Waste Management Program. Strict sewer, air emissions, and landfill regulations require that hazardous waste not be drain-disposed, evaporated in fume hoods, or disposed of in the normal trash. Contact EH&S for help in classifying waste as hazardous or non-hazardous.

 

Occupational Health Facility

OHF is chartered to provide for employee physical care and maintains outpatient clinic services to meet the special needs of employees on the UCLA campus. The clinical staff comprises of highly qualified doctors, physician assistants and nurses. Services include pre-employment physicals, in-service physical evaluations, diagnosis and treatment of work-related illness and injury, return-to-work examinations and physical evaluations, and immunizations to support health maintenance. UCLA Occupational Health Facility is located at 67-120 CHS, conveniently located adjacent to the “O” elevators on the 6th floor. Their phone number is (310) 825-6771.

 

Police

In emergencies, dial 911 from any campus phone.

UCLA Police Department: dial 51491 from any campus phone; dial 310-825-1491 from an off-campus phone.

Campus information during emergency periods: 800-900-UCLA.

The UCLA Police Department web site address is http://www.ucpd.ucla.edu/